Receptionist On-Call

DUTIES AND RESPONSIBLITIES:

  1. Answers telephone in a courteous manner; take messages for staff and relay messages to those staff members in a timely manner. Must be able to provide phone liaison contact for absent staff members.
  2. Greets visitors in a courteous and professional manner; ascertain nature of business and direct visitors to appropriate staff members.
  3. Performs basic clerical duties including, but not limited to: word processing and copying.
  4. Dates, stamps, and assists applicants with completing applications for Housing Department programs. Enter applications into the HOS system.
  5. Prepares work orders for the operation manager to distribute, upon completion of the work order enters the information into HDS.
  6. Must maintain a professional, acceptable appearance and demeanor. Must be friendly, courteous and able to work well with people, including fellow staff members.
  7. Distributes and retrieves in-coming mail and faxes. Notifies departments of incoming packages (FedEx & UPS).
  8. Prepares receipts; collects payments, and prepares a batch report for HDS.
  9. Performs other related duties as assigned by the supervisor.